Sending and sharing files to external people
You have several options to send files to people outside SVI. The best one to use depends on the purpose:
Email
Up to 25MB per email
OneDrive and SharePoint sharing
Total storage of 1TB per account, no file limit, ongoing sync - external sharing permission not available by default
Up to 10TB, 1000 file limit
Contact IT to arrange a direct transfer between organisations
Only for specific circumstances
The maximum email size is 25MB. This is fine for single documents that are just sent for people to read, however for collaborative work, consider using OneDrive and Microsoft Teams.
If your file is larger than 25MB, use OneDrive to send a share link.
OneDrive and SharePoint
The ability to share files externally is not available by default for security reasons. Please raise an IT ticket to request permission to do so. Permissions are granted on a case-by-case basis and not guaranteed.
Once permission is granted:
Move the document you want to share into one of your OneDrive folders.
If you have the OneDrive application installed and signed in on your computer, you can right click on any file or folder inside your OneDrive folder and click the Share button with the OneDrive cloud logo. You will see the below screen:
Carefully decide whether you want to recipient to be able to edit the file (Anyone with the link can edit), or if you only want them to be able to read the file click the Anyone… button and then untick the Allow editing box.
Insert an email address in the field and click Send, or alternatively click the Copy Link button.
If you don’t have the OneDrive application, use the web browser.
In any web browser, navigate to www.office.com.
Click the Sign In button and put in your SVI UPN and password (<username>@svi.edu.au).
Click the OneDrive icon
Find the file you want to share
Highlight it with your mouse and click the share icon that appears:
Sharing From your OneDrive
Hover over desired file/folder and right click, then click share
The option box below will display, then you will need to manually enter the email address of the recipient
You will be prompted that you are sharing the file externally - click ok
Enter a message if needed then click invite
Your recipient will be sent an invitation link which they click on and follow the prompts from there to access the shared file
FileSender by AARNet
You must have a University of Melbourne account to use FileSender
https://www.aarnet.edu.au/network-and-services/cloud-services/cloudstor
AARNet stands for Australian Academic and Research Network and is the ISP (Internet Service Provider) specifically for Australian universities, CSIRO and other organisations with a research and education mission.
FileSender is designed to meet the specific needs of researchers and file transfers of up to 10 TB are available to each individual researcher at AARNet-connected institutions.
Navigate to this website in a web browser: https://filesender.aarnet.edu.au/
Click on The University of Melbourne in the list
Sign in with your UniMelb account
More information regarding FileSender can be found here: https://svimrit.atlassian.net/wiki/spaces/SI/pages/2101575681
Contact IT
If none of the above methods are suitable, or you are trying to share files greater than 500GB, IT may be able to help facilitate a direct transfer. Please submit an IT Request with the full details.