Sending and sharing files to external people

You have several options to send files to people outside SVI. The best one to use depends on the purpose:

  • Email

    • Up to 25MB per email

  • OneDrive and SharePoint sharing

    • Total storage of 1TB per account, no file limit, ongoing sync

  • SVI Filesender

    • Up to 100GB, 30 file limit (or zip/archive folder)

  • CloudStor by AARNet

    • Up to 1TB, no file limit, ongoing sync available

  • Contact IT to arrange a direct transfer between organisations

    • Only for very specific circumstances

 


Email

The maximum email size is 25MB. This is fine for single documents that are just sent for people to read, however for collaborative work, consider using OneDrive and Microsoft Teams.

If your file is larger than 25MB, use OneDrive to send a share link.

 


OneDrive and SharePoint

Move the document you want to share into one of your OneDrive folders.

If you have the OneDrive application installed and signed in on your computer, you can right click on any file or folder inside your OneDrive folder and click the Share button with the OneDrive cloud logo. You will see the below screen:

Carefully decide whether you want to recipient to be able to edit the file (Anyone with the link can edit), or if you only want them to be able to read the file click the Anyone… button and then untick the Allow editing box.

Insert an email address in the field and click Send, or alternatively click the Copy Link button.

 

If you don’t have the OneDrive application, use the web browser.

  • In any web browser, navigate to www.office.com.

  • Click the Sign In button and put in your SVI UPN and password (<username>@svi.edu.au).

  • Click the OneDrive icon

  • Find the file you want to share

  • Highlight it with your mouse and click the share icon that appears:

     


SVI FileSender

This method has a limit of 30 files per send, as well as 100GB. If you need to send more than this, combine them in a zip archive first:

  • Windows: select/highlight files → right click → Send To → Compressed (zipped) folder

  • Mac: select/highlight files → right click → Compress items

https://filesender.svi.edu.au/

Navigate to the above website and sign in with your SVI username and password and you will see the below:

SVI FileSender will either send an email to an email address you provide, or you can create a link that you can send however you want.

Either drag and drop your files from Finder/Windows Explorer into that window, or click Select files and browse to your file location.

To send it as an email, put the email details in the bottom left section and click Send.

To obtain a download link, tick the box on the right “Get a link instead of sending to recipients”

The expiry date determines when the download provided via email or link will expire.

 


CloudStor by AARNet

You must have a University of Melbourne account to use CloudStor

https://www.aarnet.edu.au/network-and-services/cloud-services/cloudstor

AARNet stands for Australian Academic and Research Network and is the ISP (Internet Service Provider) specifically for Australian universities, CSIRO and other organisations with a research and education mission.

CloudStor is designed to meet the specific needs of researchers, and one terabyte of storage is available free to each individual researcher at AARNet-connected institutions.


Contact IT

If none of the above methods are suitable, or you are trying to share files greater than 500GB, IT may be able to help facilitate a direct transfer. Please submit an IT Request with the full details.